For business data back up and security to be successful you must create awareness in your organization of its importance. The awareness training must be ongoing to reduce the possibilities of data loss through human error and other influences. Here are a few tips on how to come up with a business data back up and security plan that will help you to protect your data and prevent data loss.
Assess Network Vulnerabilities
Meet with your IT professionals and go through the aspects of your data which may be vulnerable to attacks or other events that cause data loss. Come up with an infrastructure that provides security for your entire network, computers, and mobile devices. Remember that effective business data back up strategies begin with a secure network system.
Security Training
Provide professional development sessions in security training for your employees to reduce the possibilities of data loss through human error. The training should cover the importance of data protection and backup on the local area network as well as to offsite locations that are set up through online backup services or company offsite locations.
Data Encryption
Use data encryption for your business network and reinforce its importance with the staff. Establish security policies for encryption key use and keep track of encryption key assignments.
The business data back up services that you choose should also include encryption such as online back up services and other back up methods you use at offsite locations.
Mobile Security
Create policies and procedures for using mobile devices for business data back up. If you have mobile workers and they back up data to a laptop computer and then lose the computer what is Plan B? What's more is that this can expose sensitive company data when the person that finds the computer accesses the system.
As part of your policies and procedures for business data back up in the mobile environment it is a good idea to consider online data backup. This provides secure backup and storage that your remote workers can access to back up important files from any location with Internet access.
Plan from All Angles
Network security breaches that result from hackers sniffing around the network or launching denial of service attacks are not the only threat to keeping your business data secure. Instead you have to have a plan that covers all angles of data security breaches which include hardware failures, human error, natural or man-made disasters, mobile device loss, mail server breaches, PC failure, and much more.
If you have a plan to cover all of these influences that can cause data loss, your business data back up solution will pay off in the event your business experiences total data loss from one or more of these types of events. So the plan should include network security, employee education, encryption, multiple business data backup which can include local and online storage, and mobile device security, with a policy in place for overall company data security.
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